Tipalti Invoice & Accounts Payable Automation

Supplier Onboarding, Vetting, & Communications
Tax & Regulatory Compliance
Invoice Collection & Processing, Purchase Order Matching, and Approvals
Cross-Border Payments & Early Payments
Payment Reconciliation & Multi-Subsidiary Support

Supplier Onboarding, Vetting, & Communications

Comprehensive supplier management

26,000+ rules for verifying supplier payment information in real-time—alerting suppliers of incorrect IBAN or SWIFT codes and account numbers. This proactive validation cuts payment error rates by over 66%.

Supplier self-service portal available 24 hours, 7 days per week in 17 languages; suppliers can view invoice and payment history, change payment information, see payment status, upload invoices, accept early payment offers, and run reports

Branded portal matches payer's look and feel

Automated emails to suppliers for invoice and payment status, when tax forms are invalid or expired, when payments fail (including corrective actions to take), and more

Sync supplier data and payment history with ERP/accounting systems

Supplier Portal is offered as a standalone web page or as an embeddable iFrame, white-labeled to match your corporate identity. The iFrame is ideal if you have other secured web content you need to display for the supplier. In many cases, a single line of code is all that’s needed to add the iFrame to your existing site

Tax & Regulatory Compliance

Collect all tax information before the first payment is made

Optimized for digital consumption and electronic signatures
W-9 / W-8 series of forms capabilities meet the standards outlined by the IRS, as prescribed by KPMG
W-8 / W-9 tax form collection through a guided wizard, 1,000+ rules validate tax data
1099 / 1042-S tax preparation reporting
Tax withholding amounts automatically deducted from payments
Local / VAT tax ID collection in 50 countries, with 3,000+ rules that validate tax digits
OFAC and "Do Not Pay" blacklist screening before all payments are processed
Accurate support for changing treaty information - Tipalti ensures the most accurate inter-country relationships are represented and proactively works with KPMG on any necessary tax form revisions. This ensures withholding requirements are identified while freeing up your resources from keeping an eye on international tax treaty policies

Invoice Collection & Processing, Purchase Order Matching, and Approvals

3-way and 2-way PO Matching between Tipalti and Sage

PO and non-PO invoice support, with configurable rules that align with company matching policies based on bill amount or supplier
3-way & 2-way auto-matching based on header and line-levels
Automatic purchase order coding populates PO details on invoices
Bill Approval Routing - advanced approval workflow powered by Tipalti Pi routes the bill for approval based on patterns from historical invoices. Pre-Defined Invoice Approval rules enable businesses with multiple bill approvers across to define, enforce and have full control of their invoice approval policy without manual intervention
Approve Email Notifications - automatic email approval notifications are routed to the appropriate approvers, who can approve, update the GL account, send the invoice back to AP, or dispute the bill directly from the email
Tipalti Pi provides automation coverage for expense accounts as well as line and header level custom fields. Tipalti Pi also automates tax coding by pairing the invoice tax amount with the appropriate tax rate and code
Electronic OCR scanning extracts invoice details at header and line-level and pre-populates bill information
OCR scan supports CSV, PDF, JPEG, JPG, BMP, PNG, TIFF, TIF, and GIF formats including multiple languages
Advanced data extraction services get you to 100% invoice completeness and accuracy
Machine learning drives approval sequences based on criteria, such as supplier and GL account
OCR with built-in intelligence, allowing the system to quickly and accurately collect information from scanned invoices

Cross-Border Payments & Early Payments

Make payments all around the globe and offer early payments to suppliers

Automatic discount calculations, based on which day of early payment the supplier chooses
Global payments to 196 countries, 120+ currencies
Choice of six payment methods – US ACH, wire transfer, eCheck / global ACH, paper checks, PayPal, prepaid debit card
Advanced payment configuration, such as payment fee-splitting and payment thresholds
Choose suppliers and how much of the payment is eligible for early payment
Easy acceptance of early payment offers—online with just a click
Tipalti's financing partners cover early payment balances, no capital requirements

Payment Reconciliation & Multi-Subsidiary Support

Manage payments across multiple locations and instantly reconcile payment issues

Tax and regulatory compliance per subsidiary
Automatic consolidation of data from subsidiaries to total company finances
Unlimited number of subsidiaries
Instant cross-payment method and region payment reconciliation reports
Advanced built-in supplier reporting
Independent branding, payment methods, tax onboarding flows, supplier communications, reconciliation, reporting, and modules, per subsidiary
Automatic payment flow routing with virtual accounts, per subsidiary