Tipalti Invoice & Accounts Payable Automation
Supplier Onboarding, Vetting, & Communications
Comprehensive supplier management
- 26,000+ rules for verifying supplier payment information in real-time—alerting suppliers of incorrect IBAN or SWIFT codes and account numbers. This proactive validation cuts payment error rates by over 66%.
- Supplier self-service portal available 24 hours, 7 days per week in 17 languages; suppliers can view invoice and payment history, change payment information, see payment status, upload invoices, accept early payment offers, and run reports
- Branded portal matches payer's look and feel
- Automated emails to suppliers for invoice and payment status, when tax forms are invalid or expired, when payments fail (including corrective actions to take), and more
- Sync supplier data and payment history with ERP/accounting systems
- Supplier Portal is offered as a standalone web page or as an embeddable iFrame, white-labeled to match your corporate identity. The iFrame is ideal if you have other secured web content you need to display for the supplier. In many cases, a single line of code is all that’s needed to add the iFrame to your existing site
Tax & Regulatory Compliance
Collect all tax information before the first payment is made
- Optimized for digital consumption and electronic signatures
- W-9 / W-8 series of forms capabilities meet the standards outlined by the IRS, as prescribed by KPMG
- W-8 / W-9 tax form collection through a guided wizard, 1,000+ rules validate tax data
- 1099 / 1042-S tax preparation reporting
- Tax withholding amounts automatically deducted from payments
- Local / VAT tax ID collection in 50 countries, with 3,000+ rules that validate tax digits
- OFAC and "Do Not Pay" blacklist screening before all payments are processed
- Accurate support for changing treaty information - Tipalti ensures the most accurate inter-country relationships are represented and proactively works with KPMG on any necessary tax form revisions. This ensures withholding requirements are identified while freeing up your resources from keeping an eye on international tax treaty policies
Invoice Collection & Processing, Purchase Order Matching, and Approvals
3-way and 2-way PO Matching between Tipalti and Sage
- PO and non-PO invoice support, with configurable rules that align with company matching policies based on bill amount or supplier
- 3-way & 2-way auto-matching based on header and line-levels
- Automatic purchase order coding populates PO details on invoices
- Bill Approval Routing - advanced approval workflow powered by Tipalti Pi routes the bill for approval based on patterns from historical invoices. Pre-Defined Invoice Approval rules enable businesses with multiple bill approvers across to define, enforce and have full control of their invoice approval policy without manual intervention
- Approve Email Notifications - automatic email approval notifications are routed to the appropriate approvers, who can approve, update the GL account, send the invoice back to AP, or dispute the bill directly from the email
- Tipalti Pi provides automation coverage for expense accounts as well as line and header level custom fields. Tipalti Pi also automates tax coding by pairing the invoice tax amount with the appropriate tax rate and code
- Electronic OCR scanning extracts invoice details at header and line-level and pre-populates bill information
- OCR scan supports CSV, PDF, JPEG, JPG, BMP, PNG, TIFF, TIF, and GIF formats including multiple languages
- Advanced data extraction services get you to 100% invoice completeness and accuracy
- Machine learning drives approval sequences based on criteria, such as supplier and GL account
- OCR with built-in intelligence, allowing the system to quickly and accurately collect information from scanned invoices
Cross-Border Payments & Early Payments
Make payments all around the globe and offer early payments to suppliers
- Automatic discount calculations, based on which day of early payment the supplier chooses
- Global payments to 196 countries, 120+ currencies
- Choice of six payment methods – US ACH, wire transfer, eCheck / global ACH, paper checks, PayPal, prepaid debit card
- Advanced payment configuration, such as payment fee-splitting and payment thresholds
- Choose suppliers and how much of the payment is eligible for early payment
- Easy acceptance of early payment offers—online with just a click
- Tipalti's financing partners cover early payment balances, no capital requirements
Payment Reconciliation & Multi-Subsidiary Support
Manage payments across multiple locations and instantly reconcile payment issues
- Tax and regulatory compliance per subsidiary
- Automatic consolidation of data from subsidiaries to total company finances
- Unlimited number of subsidiaries
- Instant cross-payment method and region payment reconciliation reports
- Advanced built-in supplier reporting
- Independent branding, payment methods, tax onboarding flows, supplier communications, reconciliation, reporting, and modules, per subsidiary
- Automatic payment flow routing with virtual accounts, per subsidiary
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